Successfully organizing virtual meetings are also important to make sure that virtual meetings are organized in a proper and professional way. For buyers, it is a great chance to meet vendors of interest – all together in one location, categorized and mapped for your choosing. © Corbin Ball & Co. - 506 14th Street, Bellingham WA 98225-6107 USA Ph: 360.734.8756, As everyone is visible to each other in a video conference, there is a social contract to look like you are paying attention leading to less distraction and more group involvement. Many of the virtual event platforms have excellent online metrics measuring attendance numbers, time spent online, sessions attended, text chat comments/questions, polling counts and more. As event planners pivot from F2F events to virtual due the pandemic, these companies bring multiple elements found in F2F events into a unified virtual suite making this transition more complete and easier. For the past 22 years, he has helped clients worldwide use technology to save time and improve productivity through his speaking, consulting and writing services. Here at 360 Destination Group, we are at the leading edge of a new frontier in meetings and events. Our team is also prepared to help your presenters and attendees with their camera or mic issues as well! However, after the disruptions from the COVID-19 pandemic have passed, the benefits mentioned above can often be very well worth the costs. Many virtual event platforms will likely expand and build out their hybrid options as a bridge back to F2F events as we reemerge from the pandemic. Unlike webinars and webcasts, they focus on the event rather than the presenter. Virtual events eliminate the need for air travel and ground transportation making them much more environmentally friendly. And virtual meetings also deliver the fast, efficient information stream that both consumers and workers have come to expect. Actually, both face-to-face (F2F) and the range of virtual meetings have their strengths and weaknesses depending on the length and goals of the event. In this way, virtual meetings are definitely productive and help boost the business of an enterprise using them. ", "Way beyond the best I could have imagined!". hbspt.cta.load(455190, ‘0455f399-a600-43a9-848f-986da3f8ea8e’, {}); Reasons for a virtual meeting might include: Budget: Virtual meetings are roughly 10% of the cost of a face-to-face meeting. This was incredibly informative. However, studies indicate that this is not the case. Rest Assured That the Right Tech (and Team) Is in Place. More companies are more distributed than ever before. During this time, we are seeing much innovation as people of all ages and backgrounds get used to these formats. A hybrid component can fill a need for these individuals. This, in turn, will mean lesser costs and increased productivity. Hybrid events can greatly expand the audience size, and can even increase attendance future events by increasing visibility. Best practices are still being worked out and the effectiveness of the elements can vary from platform to platform and also when compared to a F2F event. With virtual, meetings are truly on demand – you create the meeting with the click of a mouse and the participants arrive with the click of a mouse. Strengths:Hybrid events can be the best of both worlds. We’re using our renowned event planning, creativity, and management skills to curate virtual meetings that aren’t just engaging, but downright experiential. A challenge for hybrid events is that a F2F audience attendee is likely to have a very different experience than the virtual attendee. Physical meetings are now being complemented more and more by virtual meetings as organizations embrace technology, globalization, and access to the best talent, regardless of location. Trust us, the benefits of this technology certainly outweigh the slight creepiness factor. Our mixology and Broadway experiences are turnkey and engaging so you get more bang for your buck and access to top talent at your fingertips. Let’s get digital! A time that works well for you might be really inconvenient for someone from the other side of the globe. "On a scale of 1 to 10, your session was a 20! Our moderators are here to help you facilitate the Q&As and firing out real-time polls to enhance your presentations and increase audience participation. Virtual meetings require more structure and planning than physical meetings to be the most productive. As these events are more flexible in nature, attendees can jump in and out of sessions to network with one another through video or chat. In today’s distracted office environment, it is difficult to keep a viewer’s attention fixed on a screen for longer than this. That Zoom background was only (sort of) funny the first time. The opportunities for networking, brainstorming, and relationship building are usually far greater at F2F events than online. Plus, in virtual meetings visual communication is limited, if existent at all. Virtual trust. As the attendees can be invisible to the presenter and to each other with some of these companies, there is no social contract to even look like they are paying attention, unlike F2F events. New virtual event platforms are being released daily. This information can be sent to you immediately after your event to help you communicate value and ROI to sponsors, exhibitors, and your leadership team. Virtual meetings require more attention to detail than face-to-face meetings to overcome both the technical as well as the interpersonal challenges posed by not having all participants face-to-face. We offer a variety of platform options to store your content indefinitely and keep you basking in that successful event afterglow. This makes for a more complex meeting taking more time and resources. With virtual events, planners can easily increase engagement by creating a safe and comfortable environment for attendees to ask questions, answer polls, and engage with presenters in real time. If your event is still several weeks or months out, a destination meeting is appropriate, as your attendees will still have time to secure travel, lodging, and free time to attend. There are many software options in terms of pricing and capabilities with a variety of presentation options including sharing of PowerPoint slides, screen sharing, polling, Q&A functionality, audio/video streaming, level of security and some type of registration automation. Greater and more international attendance: Many event hosts have been forced to move the F2F meeting to a virtual event due to the COVID-19 pandemic. They make it easy to keep a team on track, productive, and efficient. Listed below are the main virtual event categories. However. I for one am not the least bit surprised by this statistic. Even though virtual meetings don’t require printed material, you should prepare digital documents that can be shared for the meeting. This article will cover them. Video conferences are the virtual equivalent of a group of people sitting around a conference table. Ready to learn more about how virtual meetings can benefit your bottom line? We’ve put together 6 reasons why your company meetings and events should go digital and how we can make you, and your business, shine. Yeah, that’s what we thought. Get inside our brain. As F2F events slowly reemerge after the pandemic, it is likely that hybrid meetings will be a significant part of many events. Whether you’re looking for a quick, low cost solution or reaching for the stars, our team is here to guide you through the intricacies of any approach. Well, they are a combination of both and should be treated differently. Hosting a good meeting is an art in and of itself. 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